Work Meetings: Prep Notes

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Work Meetings: Prep Notes by Mind Map: Work Meetings: Prep Notes

1. Participants

1.1. Required

1.1.1. Stakeholders

1.1.1.1. Investing Time

1.1.1.2. Investing Money

1.1.1.3. Directly Or Indirectly Impacted

1.1.1.4. End User

1.1.2. Subject Matter Experts

1.1.2.1. Drive the meeting

1.2. Optional

1.2.1. Good To Have

1.2.2. Management

2. Agenda

2.1. Agenda Review

2.1.1. Item #1

2.1.2. Item #2

2.1.3. Item #3

2.1.4. No more than 3

2.1.4.1. You may lose your audience!

2.2. Define Context

2.2.1. Why are we here?

2.2.2. How did we get here?

2.3. Links To Attendees

2.3.1. What's in it for them?

2.4. Define Goals

2.4.1. What are we trying to achieve?

2.4.2. SMART Goals

2.4.2.1. Specific

2.4.2.2. Measurable

2.4.2.3. Achievable

2.4.2.4. Realistic

2.4.2.5. Timely

2.5. Brainstorm Possible Actionable Steps

2.6. Next Meeting Date?

3. Action Items

3.1. Check Participant Availability

3.2. Set Date

3.2.1. Avoid Monday Mornings

3.2.2. Avoid Friday Afternoons

3.3. Set Time

3.3.1. Avoid Right After Lunch

3.4. Set Duration

3.4.1. Keep A 10-Minute Buffer

3.5. Book Meeting Room

3.6. Send Invite

3.7. Reconfirm Attendance 1 Day Before