AS400 Processes

Current functions of the AS400

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AS400 Processes af Mind Map: AS400 Processes

1. Commissions

1.1. Earnings

1.1.1. Advanced Payments from Orders

1.1.2. Inv Payments

1.2. Payments

1.2.1. Checks

1.2.2. Direct Deposit

1.3. Overrides

1.4. Chargebacks

1.4.1. Override Chargebacks

1.4.2. Future Chargebacks

1.5. Vouchers

1.6. Bonuses

1.6.1. Legend

1.6.2. Cash Reward

1.6.3. Kling Wilco Dealer Bonus

1.7. 1099

1.8. Charge back letters

1.8.1. 30 day past due letter/email/Docuware

1.8.1.1. 60 day past due letter/email/Docuware

1.8.1.1.1. 90 day past due letter/email/Docuware

1.8.2. 30 day past due white sheet/email/Docuware

1.8.2.1. 60 day past due white sheet/email/Docuware

1.8.2.1.1. 90 day past due white sheet/email/Docuware

2. Accounts Payable

2.1. Vendor Payments

2.1.1. Checks

2.1.2. Credit Cards

2.2. Vendor Invoice Processing

2.3. AP Debits

2.4. AP Credits

2.5. Dealer Reimbursement

3. Accounts Receivable

3.1. Invoices/Billing

3.1.1. Advanced Invoices

3.1.2. Auto Invoices

3.1.3. Batch Invoices

3.1.4. Manual Invoices

3.2. Cash Recieipts

3.2.1. lockbox

3.2.2. Cash

3.2.3. Credit Card

3.2.4. Pay Kaeser

3.2.5. Credits

3.2.5.1. Revised Inv

3.2.5.2. Credit Memos

3.2.6. Dealer Payments

3.3. Statements/reporting

3.3.1. customer past due letters/statements/white sheets/email/Docuware

3.3.1.1. 40 day reports

3.3.1.1.1. 60 day reports

3.3.2. Dealer past due letters/statements/white sheets/email/docuware

3.3.2.1. 40 day reports

3.3.2.1.1. 70 day reports

3.4. Dealer Chargebacks

3.4.1. Customer Past Due (120 CB comm)

3.4.2. Dealer Account Past Dues

4. Billing Output

4.1. Invoice

4.1.1. invoice totals page

4.1.1.1. invoices FTP to United mail

4.1.1.2. invoice emailed to AP Holds

4.1.1.3. invoices emailed to order override

4.1.1.4. invoices emailed to dealer override

4.1.1.5. invoices emailed to customer override

4.1.1.6. Freight discrepancy override to Kaeser and Blair to review

4.2. Sales Register

4.3. Sales Tax Register

4.4. Reports

4.4.1. Multiple Shipment Report

4.4.2. Partial Billing Report

4.4.3. Deferred Shipment Report

4.4.4. 50% or Greater Cost Shipment Report

4.4.5. Cost Discrepancy Report

4.4.6. Fed Ex Proof List

4.4.7. Fed Ex Held List

4.4.8. PO required report

4.4.9. FedEx Hold CSV file emailed to S Graber

4.4.10. FedEx Report of sales from $15.00 to $24.99 CSV emailed to S Graber

4.4.11. Held invoice email notification(AP holds)

4.4.12. freight Discrepancy report

5. processing

5.1. Order regiister

5.2. canceled order register

5.3. Order register emailed to century rep

5.4. Canceled order register by service rep

5.5. daily charge back letters and emails

5.6. legend load programs

5.7. report email of vendor 01001 not billed

5.8. YTD sales load programs

5.9. dealer reassignment letters

5.10. dealer past due customers with balances greater than 15 days past due

5.11. (CENTURY) Daily orders report by century rep.

5.12. Collection Cash received report

5.13. under 120 day Collection Cash received report

5.14. Deferred commission payment alert

5.15. Deferred commission payment alert 2

5.16. direct deposit commission paid report

5.17. direct deposit commission paid report credits only

5.18. direct depost weekly recap

5.19. direct deposit weekly recap credits only

5.20. charge back dealer invoices runs every Friday at 8 AM and creates charge back reports (CHGARC)

5.21. create FedEx consolidated files

5.22. dealer sales surpassing the next 250,000 email

5.23. Legend sales for dealers 5,10,20,30,40 or 50 thousand

5.24. dealer commission rate review email

5.25. Missing customers in billing file query

5.26. Summary A/R aging report email and copy to WebDocs. !st of the month

5.27. Regional Century Club Sales report (1st of Month)

5.28. Regional Gross Margin Report(1st of month)

5.29. Regional Gross Margin Report2 (1st of month)

5.30. Dealer A/R aging report email and DocuWare (1st of month)

5.31. Total A/R balance report(1st of Month)

5.32. Total A/R balance report email and Comdoc(end of month)

5.33. A/P billing hold email(wednesdays)

5.34. A/P Billing Hold email 2(Wednesday)

5.35. Customer acknowledgments

5.35.1. emailed to customer

5.35.1.1. FTP to United Mail

5.36. Order status update from web to F4 information. UPdated every 2 hours

5.37. A/P hold reminder email

5.38. Weekly orders billing report (runs every Friday) emails or fax to dealer

5.39. Monthly order status report (email/fax to dealer) runs month end

5.40. regional sales report by state (monthly)

5.41. letter hold report(monthly)

5.42. invoicing advanced cost discrepancy report(monthly)(emailed to Denise)

5.43. Invoicing Advanced order report(Monthly to Denise)

5.44. Orders 0ver $10,000.00 also emailed to regional salesman.

6. New dealer Etnry

7. Adminstration

7.1. Basic User Admin

7.2. Network Admin