Cutover Plan

WMA Cutover Plan

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Cutover Plan von Mind Map: Cutover Plan

1. Data

1.1. Data migration

1.1.1. LeaseAccelerator - Update GL, Cost Centre & Profit Centre

1.1.2. Salesforce data set-up

1.1.3. Concur - Org. stucture, Cost objects and employee vendor + employee records

1.1.4. Concur - Org. stucture, Cost objects and employee vendor + employee records

1.1.5. Workday - reconcile workday and ECC HR data before activating the interface

1.1.6. Load new shipping addresses into IFS

1.1.7. Preceda - new GL, cost center, profit center

1.1.8. ECC - Coupa - PO and Vendor master

1.1.9. Basware - Coupa (open invoices)

1.1.10. Westpac - new vendor code update (master data & open invoices) - dependency on Westpac to assist with the update

1.1.11. Basware to ECC - EDI invoices move to ECC (related to open item migration of EDIs)

1.1.12. Migration approach

1.1.13. Data Tool

1.1.13.1. Extration

1.1.13.2. Transformation

1.1.13.3. Loading

1.1.13.4. Reconciliation & Verification

1.1.14. Material master harmonization

1.2. Legacy data cleansing

1.2.1. Each BA functional lead is responsible

1.2.2. Who will be reporting this? - Percy to discuss with Chris J

2. Technical Cutover

2.1. Server performance & sizing

2.1.1. ITEL assessment

2.1.2. SAP CQC services - P41, P43 and P50

2.2. Transport Request

2.3. Red Book Entries

2.4. Background job schedule

2.5. Interface set up in SGT

2.5.1. Interco EDI

2.5.2. External

2.5.3. P91 set up (PI for Ariba, SWIFT, Preceda)

2.5.4. SWIFT set up

2.5.4.1. Production box set up

2.5.4.2. Attestation provided

2.5.4.3. Production connectivity test

2.6. Printers, RF Guns & peripherals

2.6.1. Ismail liaise with Shilpi direct

2.6.2. Chris C is also getting the list from the business (Chris J)

2.6.3. Chris J assigned Andre Albert to handle this on behalf of the business ...only warehouse related items ?

2.7. Deactivate interface connection in Legacy - Shilpi/Jason

3. User Management

3.1. Data Migration Verifiers

3.2. Background job user Ids (local time)

3.2.1. also check other localized settings e.g. decimal points etc

3.3. User provisioning

4. Change Management

4.1. Internal cutover communication

4.1.1. InterCo EDI Partner

4.1.2. SAP users

4.1.3. Non SAP users

4.2. External cutover communication

4.2.1. Ariba customers

4.2.2. Interface partners (Westpac, DBSchenkar, Expeditors

4.2.3. Vendors

4.2.4. Customers

4.2.5. Banks

4.2.6. Coupa comms - check with Coupa project team

4.3. Training

4.3.1. Salesforce training

4.3.2. Internal users

4.3.3. Coupa suppliers (on-boarding process)

5. Migrated Data Processing

5.1. Processing steps per scenario

5.2. Train user to handle this scenario

6. Regression

6.1. Test plan & schedule

6.2. Change freeze required?

6.3. Perhaps we need 2 weeks for this

6.4. LiveCompare must work

7. Month end processing

7.1. Early month end for ACO?

7.2. ME schedule to be shared 2 months prior

7.3. Any special tasks in the last ME in legacy?

7.4. Including the stock take exercise